MeetingResult Privacy Policy

Effective Date – September 1, 2013

MeetingResult values your privacy in your personal information and your Content that you store in our Service. This Privacy Policy explains what information MeetingResult collects about you and why, what we may do with that information and how we handle your Content.

What Is The Scope Of This Privacy Policy?

This Privacy Policy is incorporated into the MeetingResult Terms of Service, and applies to the information obtained by us through your use of this website, the Service and other MeetingResult products and services. Capitalized terms used in this Privacy Policy and not otherwise defined shall have the meanings provided for those terms in the Terms of Service.

Will This Privacy Policy Ever Change?

As MeetingResult evolves, we may need to update this Policy to keep pace with changes in the Service and laws applicable to us and You; we will, however, always maintain our commitment to respect your privacy.

We will post any revisions to this Policy, along with their effective date, in an easy to find area of our web site, so we recommend that you periodically check back here to stay informed of any changes. We will ask for your consent to such changes if required by applicable law; in other cases, please note that your continuation of your MeetingResult Service account after any change means that you agree with, and consent to be bound by, the new Privacy Policy. If you disagree with any changes in this Policy and do not wish your information to be subject to the revised Policy, you will need to close your account before the new Policy becomes effective.

What Information Does MeetingResult Collect About Me and Why?

We collect very little personal information about our users. A list of the “Personal Information” MeetingResult may collect, and why we collect it, follows:

Your first name, last name and email address.. This lets us create your account, provide you with convenient and personalized access to your account, and deliver and support the Service. This information also helps us communicate with you about your use of the Service, product announcements and software updates, as well as respond to your requests for assistance (including providing account verification support if you’re having difficultly accessing your account). In addition, we may use your Personal Information to send you marketing emails and special offers about the Service. For more information, please see the section below entitled, “Will MeetingResult Send Me Emails?”

For Premium users that initiate a premium upgrade through our website all payment information is collected and processed by our third party payment processing agent.  MeetingResult does not collect or store any payment related information.

MeetingResult’s web site and applications also collect and receive information from your computer or mobile device, including the activities you perform within your account, the type of hardware and software you are using (for example, your operating system or browser.  When you access MeetingResult via a MeetingResult Software application, that application will request access to certain information on your computing device. Gathering this kind of information helps us administer the Service, provide convenient and personalized user access, improve the features and usability of our products and Service, analyze user trends and information about users’ use of our Service, collect information about use and growth of the Service in specific regions, and evaluate the content and organization of our site. We do NOT collect information about you to deliver any targeted advertising to you, or track your visits to any third-party websites.

What Is MeetingResult’s Approach to Information Collected From Children?

MeetingResult complies with the US Children’s Online Privacy Protection Act (“COPPA”), which requires us to notify and obtain consent from a parent or guardian before we collect, use and disclose the personal information of children who are under 13 years of age. We do not knowingly collect personal information from children under 13 years of age without such consent, and if we learn that we have inadvertently done so, we will promptly delete it.

Will MeetingResult Send Me Emails?

From time to time, we may want to contact you with information about product announcements, software updates and special offers. We also may want to contact you with information about products and services from our business partners. You may opt out of such communications at any time by clicking the “unsubscribe” link found within MeetingResult email updates.

Does MeetingResult Share My Personal Information or Content?

MeetingResult is not in the business of selling or renting user information, and we only disclose information when:

We have your explicit consent to share the information.

We believe it is necessary to investigate potential violations of our Terms of Service, to enforce those Terms of Service, or where we believe it is necessary to investigate, prevent or take action regarding illegal activities, suspected fraud or potential threats against persons, property or the systems on which we operate the Service.

We determine that the access, preservation or disclosure of information is required or permitted by law to protect the rights, property or personal safety of MeetingResult and our users or is required to comply with applicable laws, including compliance with warrants, court orders or other legal process.

We need to do so in connection with the sale or reorganization of all or part of our business, as permitted by applicable law.

Does MeetingResult Ever Make Any of My Personal Information or Content Public?

No. MeetingResult does not make any information public.  All data entered into the MeetingResult system is private and is shared only by explicit action by the owner of the data.

Where Is My Data Stored?

When you use MeetingResult Software on your computing device, Content you save will be stored locally. When you synch your computing device with the Service, that Content will be replicated on our servers, which are located in the United States.

Please be aware that Personal Information and Content submitted to MeetingResult will be transferred to a data center in the United States. If you post information to the MeetingResult sites you are confirming your consent to such information, including Personal Information and Content, being hosted and accessed in the United States.

How Can I Access or Correct Information MeetingResult Holds About Me?

Users who wish to (i) access any Personal Information that we hold about you; (ii) request that we correct or delete the Personal Information that we hold about you; or (iii) request that we not use or stop using your Personal Information for marketing purposes may do so by contacting us at compliance@meetingresult.com. We will comply with such requests to the extent permitted or required by law.

How Secure Is My Data?

MeetingResult is committed to protecting the security of your information and takes reasonable precautions to protect it. However, Internet data transmissions, whether wired or wireless, cannot be guaranteed to be 100% secure, and as a result, we cannot ensure the security of information you transmit to us; accordingly, you acknowledge that you do so at your own risk. Once we receive your data transmission, we make all commercially reasonable efforts to ensure its security on our systems:

Your MeetingResult password is protected by encryption, and only you have access to it.

Your personal information and data stored in our systems is protected by various physical, electronic and procedural safeguards. It is housed in a secure facility, and physical and network access to this facility is restricted.  We regularly evaluate our technologies, facilities, procedures and potential risks to maintain the security and privacy of our users’ data.

MeetingResult supports the use of standard SSL encryption to protect data transmissions. However, this is not a guarantee that such data transmissions cannot be accessed, altered or deleted due to firewall or other security software failures.

If MeetingResult learns of a security system breach, we may attempt to notify you and provide information on protective steps, if available, through the email address that you have provided to us or by posting a notice on our web site. Depending on where you live, you may have a legal right to receive such notices in writing.

What Happens If I Want to Stop Using MeetingResult?

You can delete Content you have created in MeetingResult at any time, and you can stop using MeetingResult at any time. If you delete information from MeetingResult and then sync your account, it will no longer be accessible to you or others who may access the Service, but residual copies of your deleted Content may continue to exist on MeetingResult’s back-up and archiving systems for up to one year due to the nature of those systems’ operations. If you cancel your account, the Content in your account will not be deleted unless you purposely delete that information, and sync your account before you cancel your account.

What Happens If MeetingResult Closes My Account?

If MeetingResult closes your account due to a Terms of Service violation, then you may contact MeetingResult to request deletion of your data, and MeetingResult will evaluate such requests on a case-by-case basis, pursuant to our legal obligations.

How Can I Contact MeetingResult?

MeetingResult welcomes your feedback regarding this Privacy Policy. If you have questions, comments or concerns about this Policy, please contact us by email at compliance@meetingresult.com or postal mail at:

MeetingResult LLC
202 Church Street, SE
Suite 100
Leesburg, VA 20175